Ordinary Resolution of the Members

BE IT RESOLVED as an ordinary resolution of the members of the Society passed in accordance with the provisions of the Society Act and the bylaws of the Society that the Exemption for Reasons of Confidentiality Policy attached to this resolution as Schedule "A" be adopted as a Note clarifying, or further defining, the standards of conduct in Part 4 of the bylaws of the Society.

DATED the 20th day of February 1999.

EXEMPTION FOR REASONS OF CONFIDENTIALITY POLICY
B.C. ASSOCIATION OF PROFESSIONAL CONSULTING ARCHAEOLOGISTS

A.	INTRODUCTION
		This policy was adopted by the B.C. Association of Professional Consulting Archaeologists at a general meeting on February 20, 1999.
		The intent of this policy is to clarify and further define the standards of conduct in Part 4 of the bylaws of the Society, specifically in Bylaws 18(5), 18(8), 19(7), 19(9), 20(1), and 20(7).
B.	APPLICATION
		This policy shall apply to all instances where a member seeks exemption from a standard of conduct as defined in the bylaws of the Society for reasons of confidentiality, where the possibility of such an exemption is provided for in the bylaws.
		This policy shall apply to all members of the Society.
C.	POLICY
		All members of the Society shall discourage their clients from adopting a confidentiality policy.
		Where the client insists on an agreement for confidentiality, the member shall secure, sign, and date a written agreement from the client before the project starts, and ensure that the agreement is kept on file with the member.
		The member shall make the agreement available to other members for viewing, if requested, unless such actions would compromise the preparation of a proposal or cost estimate.